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Duplicate Check Options


Restriction: You need to be signed in using an administrator's account in order to set your duplicate preferences.

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User Menu > Settings > Configuration Options > Duplicates Check


Canto can detect whether an uploaded file is a duplicate of an existing asset during upload.
As an administrator, you can specify how Canto handles detected duplicates.
You can also have Canto scan your library for duplicates (see 
Scan your library for duplicates).


How to adjust your Duplicate Check options

Specify how Canto handles duplicates during upload and import:

  1. If the checkbox is enabled, Canto checks whether newly uploaded/imported files may be duplicates of assets already present in Canto.
  2. Select on what base you would like to identify duplicates.
    • Filename: If the asset - you are about to upload - has the identical file name as an existing one in Canto, it will be detected as a duplicate. Note that the extension of a file is included in that check. So, "My Picture.jpg" and "My Picture.jpeg" would be two different files and would therefore not be considered duplicates!

    • MD5: The MD5 value is like a digital fingerprint for files. It tends to change on any kind of modification, even if it's just an additional tag, keyword or a Smart Tag in Canto. Therefore, an asset that seems like a duplicate might not be recognized as one even if it appears to be identical to another asset at first glance!
  3. Set how duplicates are handled when uploading:
    • Add as New Version - the duplicate is uploaded and added to the existing file as a new version.
      If you select this option, you can additionally decide whether to add the duplicate's metadata to the existing file (And add metadata).
    • Add as New File - the duplicate will be placed as a new asset in Canto.
    • Don't Import File - the file will not be uploaded.
      If you select this option, you can additionally decide whether the duplicate's metadata should be added to the existing file anyway (But Append Metadata).
    • Show Dialog - A dialog is displayed during upload so that you can specify the procedure for each duplicate individually.
  4. Specify how duplicates are handled when importing from cloud storage services:
    • Add as New Version - the duplicate will be uploaded and added to the existing file as a new version.
      If you select this option, you can additionally decide whether to add the duplicate's metadata to the existing file (And Append Metadata).
    • Add as New File - the duplicate will be placed as a new asset in Canto.
    • Don't Import File - the file will not be uploaded.
      If you select this option, you can additionally decide whether the duplicate's metadata should be added to the existing file anyway (But Append Metadata).
  5. Specify how duplicates are handled when importing from upload links or workspaces:
    • Add as New Version - the duplicate will be uploaded and added to the existing file as a new version.
      If you select this option, you can additionally decide whether to add the duplicate's metadata to the existing file (And Append Metadata).
    • Add as New File - the duplicate will be placed as a new asset in Canto.
    • Don't Import File - the file will not be uploaded.
      If you select this option, you can additionally decide whether the duplicate's metadata should be added to the existing file anyway (But Append Metadata).
    • Show Dialog - a dialog will be displayed during import so that you can specify the procedure for each duplicate individually.


Review

If the Show Dialog option is enabled, a dialog is displayed for each duplicate found. You can then decide individually how to proceed with the duplicate.


If you are working with Upload Links, the Advanced Uploader, Workspaces or external cloud storage services (Dropbox, Google Drive, Box...) you can also activate the removal of duplicates during an upload.



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